Six steps. Every month. No exceptions.
A standardized process is what separates reliable bookkeeping from reactive bookkeeping. Here's exactly how we work.
Document Intake
Everything starts with complete source documents.
At the start of each month, we collect all bank statements, credit card statements, receipts, and invoices through Hubdoc and the secure client portal. Nothing moves forward until the document set is complete.
Transaction Coding
Every transaction categorized to the correct account.
All transactions are coded to the correct accounts in QuickBooks Online using your chart of accounts. Coding follows consistent rules — no guessing, no reclassifications at year-end.
Bank Reconciliation
Books matched to bank — every account, every month.
Every bank account and credit card is reconciled to the statement balance. Discrepancies are investigated and resolved before the month is closed. No unreconciled accounts carry forward.
Review & Flag
Unusual items surfaced before reports are issued.
Before reports are finalized, we review the period for anomalies — unusual transactions, missing entries, or items that need your input. Flagged items are communicated with context, not just a question.
Financial Reporting
Reports issued on schedule, every month.
Once the books are closed, your monthly financial package is prepared and delivered. Reports are consistent in format, so you can track trends month over month without relearning the layout.
Year-End Handoff
Your accountant gets a clean, organized file.
At year-end, we prepare a complete, reconciled file for your accountant or auditor. Everything is documented and organized so they can get to work immediately — no back-and-forth, no surprises.
See the process in action.
Book a free consultation and we'll walk through how this process applies to your organization.